Public Information Requests

Public Information / Open Records

Public Records

The City of Alvarado understands and supports the public's right to access the public records created and maintained by the City during their normal business. It is the goal of the City to provide service in a transparent manner.   The City Secretary’s Office provides information in accordance with the Public Information Act by responding to all public information requests.

Public Information Act Resources

Public Information Poster-English                 Public Information Poster-Spanish   

Texas Public Information Act Made Easy-Office of the Attorney General                             

How to Submit an Open Records Request

The City Council of the City of Alvarado adopted by Resolution 2021-0009 on December 13, 2021, the procedure for receiving open records requests. State Legislation (SB944 effective 9/1/19) allows governmental bodies to adopt specific methods to receive public information requests.  

 The City of Alvarado is committed to open government and transparency by providing access to public records. The City prefers that all public information requests come through the online portal, which can be located below.  Understanding that not all citizens have access to a computer, we also accept requests by mail or in person. In every case, the request has to be made in writing and delivered to the designated records manager for the City which in Alvarado is the City Secretary. Please note that some records may require a processing fee. Upon receipt, the City of Alvarado will begin processing your request in the order received. Requests should be for documents, or other information that is already in existence.

City Public Information Request

 By e-mail:    openrecords@cityofalvarado.org 

By mail or in person:                 City Secretary’s Office 

                                                    104 College Ave.

                                                    Alvarado, Texas 76009

On-Line Open Records Request Form 

 In accordance with the Texas Public Information Act, all requests for public information must be made in writing and should identify:

  1. The records needed; and
  2. A date range of the records; and
  3. Note whether you would prefer to view the records or obtain the records; and
  4. Provide the requester's contact information, such as mailing address, phone number, or email.

All public records will be made available to the public as requested, as expeditiously as possible, unless the law provides for an exception to disclosure. Such exceptions may include but are not limited to:

  1. Bank account and routing numbers (Tex. Gov't Code § 552.136)
  2. Credit card number and expiration date (Tex. Gov't Code § 552.136)
  3. Date of birth (Tex. Gov't Code § 552.101 + common-law privacy) • Driver’s license number (Tex. Gov't Code § 552.130)
  4. Email address (Tex. Gov't Code § 552.137)
  5. Insurance policy number (Tex. Gov't Code § 552.136)
  6. License plate number (Tex. Gov't Code § 552.130)
  7. Personal identification number (Tex. Gov't Code § 552.147)
  8. Social Security numbers (Tex. Gov't Code § 552.147)

The City of Alvarado is not required to answer questions, create documents or records; create statistics or other analyses; perform legal research, or comply with a continuing request to supply information on a periodic basis. It is important to be as specific as possible when requesting public records. If the request is vague or City staff cannot determine what information would be responsive to the request as drafted, the City of Alvarado may ask you to clarify your request in order to determine specifically what records are responsive. Some responsive records may be exempt from disclosure as provided by law. If the City of Alvarado determines that some or all of the responsive documents are potentially confidential or privileged by law the City of Alvarado must write to the Attorney General of Texas requesting a determination as to whether or not these responsive documents may be released to the requestor. Should the City of Alvarado require a determination from the Attorney General, you will be notified and updated when the Attorney General makes its determination regarding the confidentiality of the responsive documents.